Your entire conference, orchestrated.
Focused on African countries and the UK.
From registration and invitations to check-in, communications and the delegate experience, manage your entire conference from one platform.
Per event
Or per year
No app
Just a link
EN / FR
Per delegate
A sample event, playing live — hover to take the controls
Kwame Mensah checked in
The problem
Running a conference should not mean
running different systems.
Registration in one place. Delegate information in another. Visa letters in Word. Badges somewhere else. Communications scattered across email and WhatsApp. Orkestriq brings it together.
The part nobody else automates
Visa & invitation letters
Invitation and visa support letters, generated from each delegate\u2019s record. Names, organisations and event details fill themselves in, ready to review, sign and share.
Registration & delegates
One place for every delegate, organisation and role. Import a spreadsheet, or open a branded registration page and let them sign themselves up.
Check-in
Scan QR badges from any phone or tablet and watch attendance update live. No hardware to hire.
Badges
Printed from the delegate data already in the platform. Photo, QR code, name and organisation, on any desktop printer.
Programme
Sessions, rooms and speakers, built from your own delegate list. Change it late and every delegate sees the change.
Communications
Message everyone, or one group. Email or a notification on their phone, landing in seconds.
AI delegate assistant
Delegates ask about the venue, programme, visas or transport and get an answer in seconds. It answers from your event knowledge, not the open internet.
English & French
Set a language per delegate and their portal, registration form and emails all follow. Not a site-wide setting.
Also included: push notifications, analytics and post-event reporting, sponsor management, white-label branding, knowledge base, email automations, delegate networking, and team and agency access.
Delegate experience
One link. Everything your delegates need.
No app to download. No account to create. No password to forget.
Personal QR badge
Programme, with their own sessions marked
Visa and document checklist
Organiser messages, live
Networking and the attendee directory
English or French, set per delegate
Mobile-first
It sits on their phone like an app
Two taps, and the portal behaves like an app they installed. Nothing to download, nothing to approve.
Two taps to install
Share, then Add to Home Screen, and the portal sits there with your logo on it. iPhone or Android.
Push notifications
Type a message, hit send, and it lands on their phone in seconds.
Works offline
The badge and the schedule are held on the device. The venue connection drops and the queue at the door keeps moving.
How it works
One delegate. One record. Everything connected.
Enter a delegate once. That record carries through registration, documents, badges, check-in, communications and reporting.
1
Set up your event
Tell us about it and we configure your branded platform and programme.
2
Bring in your delegates
Import your list, or let them register on your branded page. Portal links go out automatically.
3
Run your event
Scan badges, message delegates, watch attendance fill in live. Export everything after.
Pricing
Simple pricing. No surprises.
Priced on the size of your event. A fixed fee per event, or an annual licence if you run several. No per-delegate commission. Onboarding included.
One event, or several a year?
How many delegates per event, roughly?
Essentials
£2,150
one invoice · onboarding included
What this covers
- Delegates
- up to 1,200
- Length
- 1 day
- Your team
- 1 person
What you get
Participant management (manual + CSV import)
Delegate portals with QR badge
QR check-in scanner
Badge printing
Agenda builder
Manual email broadcast
Basic analytics
Recommended
Professional
£3,200
one invoice · onboarding included
What this covers
- Delegates
- up to 1,200
- Length
- up to 3 days
- Your team
- 3 people
Everything in Essentials, plus
Self-registration page
White-label branding (logo, colours, banner)
Visa & invitation letter generation
AI delegate assistant (GPT-powered)
Knowledge base + PDF import
Push notifications (PWA)
Email automations + template editor
Sponsor management
Full analytics with charts
Priority email support
90-day preparation window
Enterprise
from£5,450
one invoice · onboarding included
What this covers
- Delegates
- up to 1,200
- Length
- any length
- Your team
- no limit
Everything in Professional, plus
Post-event intelligence report
Your branding on visa & invitation letters
Orkestriq branding removed from the delegate portal
On-site event support included
Dedicated account manager
Custom integrations on request
Custom feature development
Custom data-retention terms
Agency or PCO running events for clients?
A platform licence plus per-event credits, so you only pay for the events you actually run.
Talk to us →
FAQ
Frequently asked questions
What is Orkestriq?
Orkestriq is the conference platform for international events: registration, visa and invitation letters, QR check-in, badges, communications and a delegate portal in English and French, on one platform, for events across Africa and the UK. One platform runs delegate registration, QR badge check-in, visa and invitation letters, delegate communications, an AI assistant and live analytics. Every delegate gets a web portal that installs to their phone like an app, with no app-store download.
How much does Orkestriq cost?
Pricing follows the size of your event and the package you choose: Essentials from £1,150, Professional from £1,750 and Enterprise from £2,950 for up to 300 delegates, rising through six delegate bands. One fixed fee per event, onboarding included, and no per-delegate fees or ticket commission. If you run several events a year, an annual licence covers every event you run at that size for one yearly price. See the pricing section.
Can Orkestriq generate visa and invitation letters?
Yes. On the Professional plan, Orkestriq produces personalised visa and invitation letters on your letterhead, filled with each delegate's details. It replaces the one-by-one process most conference secretariats still do by hand.
Do delegates need to download an app?
No. Every delegate opens a web portal in any browser and adds it to their home screen in two taps, where it behaves like an app (a PWA). Nothing to install, no app-store approval to wait for.
Can I brand the delegate portal with our own logo (white-label)?
Yes. The delegate portal carries your event's logo, colours and banner. On the Enterprise plan you remove Orkestriq's branding too, so the portal reads as your organisation's own.
How does QR check-in work at the event?
Each delegate carries a unique QR badge in their portal. Your team scans it at the door with any phone or tablet, and the check-in shows on your live dashboard. No dedicated hardware.
Is Orkestriq available in French?
Yes. The delegate portal, registration pages and emails all come in English and French, so it fits both Anglophone and Francophone events.
Where is our delegate data stored?
Your event data is hosted within the European Union. You are the data controller and Orkestriq is the processor, with a data processing agreement signed before any delegate data is loaded. Read the security and data page.
What happens to our data after the event?
It stays yours. You can export your full delegate list at any time, and when you ask us to remove it we delete it permanently and confirm in writing. There is no lock-in. How deletion works.
What is the best event management platform for African conferences?
An African conference brings conditions many platforms miss: patchy venue Wi-Fi, delegates who need visa-support letters, English and French audiences, and a fixed per-event budget. Orkestriq covers all four, with offline delegate portals, one-click visa and invitation letters, bilingual pages, and QR check-in that needs no special hardware. It runs the registration, badges and communications a team would otherwise split across separate tools and spreadsheets. The same platform is built for UK conferences too: the specialism is African events, not a limit on where it works.
See what Orkestriq could look like for your next event.
Tell us about your event and we'll show you how Orkestriq handles the delegate journey from registration to check-in. 30 minutes, your event on screen, no obligation.
Request received
We'll reach out within 24 hours to show you the platform live.